Executive Assistant/AS-03-AS-04 (classification under review): 
The EA will manage various projects and coordinate, review and track governance-related briefing materials and correspondence in a busy environment. This may include managing the Minister's agenda. He/She will also provide a wide range of administrative support services to Ministerial office staff, and organize and book foreign and domestic travel.

Tracking Officer/AS-02:
 The officer will process incoming requests and input them into a BPTS tracking system based on ccmMercury. He/She will then send tasking requests to the responsible division(s)/bureau(s)/branch(es) and will follow up on, and track, those requests with those preparing materials. Tasking requests are sent to a network of contacts throughout the Department, located in Directors', DGs' and ADMs' offices. The officer will receive, evaluate and clarify incoming requests for briefing materials from the Ministers' and Deputy Ministers' Offices to ensure they are clear and complete. He/She will also ensure all records in the BPTS system are properly completed and routings are closed, and will revise and update the system information as required, and produce reports as needed.


Administrative Assistant/AS-02:
 The candidate will be carrying out administrative assistant duties in the Corporate Secretariat and in the Ministers' Offices. 


Program Assistant (PM -02) and Project Officer (PM -03)
 
Temporary 4-6 months Term position.
Secret clearance required
Some knowledge of Grants and contributions
Experience with Project Management
Experience using Database 
Excellent interpersonal skills.
 
English Essential
 
Please contact Manon Boisclair -IRD at 613-944-2285 or at Manon.Boisclair@international.gc.ca
 
To start immediately.
 




OFFICE CIRCULAR 23 (08)

British High Commission
Ottawa

Community Liaison Officer (CLO) Vacancy (LEIII)


Applications are invited for the LEIII position of Community Liaison Officer in the British High Commission in Ottawa.  The main purpose of the job will be to provide support and advice on welfare matters and family administration for all UK-based officers and their families.  The hours for this position are 20 hours per week.  The successful applicant will be required to achieve an enhanced level of security clearance for this role.  This is a 2-year contract starting from 2 February 2009 (with an optional 3rd).

The main duties and responsibilities of this position may include (but not exclusively):

	Providing and gathering information for UK based staff prior to and on arrival regarding spouse employment, training opportunities, recreational facilities and general living in Ottawa
	Issue Welcome Pack on arrival and contact newcomers within 24 hours.	Keep ‘BHC Guide to Living in Ottawa’ updated and relevant
	Establish a "buddy-system" for spouses/partners	Review and update reports on local schools and examination systems; and, in close co-ordination with management section, develop contacts with schools being used by BHC children.
	Collate and keep up-to-date information on nurseries, child-care, health issues, employment issues and local amenities.
	Produce a monthly newsletter.	Offer support for spouse activities and advertise and promote social activities across the wider UK Based - UK exchange officer network
	Attend meetings  of the Post Management Committee, Post Housing Committee, and Q&A Social Committee to ensure relevant welfare considerations are taken into account and communicated back to families
	Maintain an up-to-date list of families at post and next of kin and contact details	Conduct ECA cost of living surveys (March and September).
	Assist management section in reviewing and updating the post report on an annual basis.
	Liaise with other CLOs and embassy representatives in Ottawa for exchange of ideas.
	Act as examination officer/invigilator for spouses studying academic or vocational courses.

The successful candidate will possess a good knowledge of life in Ottawa.  Familiarity of the UK would be a desirable attribute, as well as an understanding of living in a foreign country.

Benefits include health care, a dental plan and an annual salary of $38,462 pro rated at 20 hours (UK nationals should be advised that the salary will be abated for tax purposes)

A resume and a covering letter should be sent by email to the attention of the Human Resources Manager at canadianjobs@fco.gov.uk or by post to the British High Commission, 80 Elgin Street, Ottawa, Ontario, K1P 5K7 by 16 January 2009.

We thank all applicants for their interest and advise that only those selected for interview will be contacted.  The appointment will be subject to receipt of satisfactory clearances. 





Doug Stokoe
Human Resources Manager

Distribution:   BHC and Canada Network
		www.ukincanada.fco.gov.uk
		DFAIT






XDC recherche de candidats pour doter un poste d'agents de processus d'accréditation au niveau AS01 au bureau du protocole.  To start immediately. Casual 90 day contract.